The Benify culture is amazing. We have fun together, with lots of laughter and joy in our everyday work. We hang out at work, and after work with trips, training and socializing together. Many of us love to workout so we do that together and it is encouraged. You are of course welcome even if you hate excercise; what we look for is people with a passion to exceed expectations and learn new stuff every day.
At Benify you will get colleagues that show each other love, help each other out and work together. We love to express our ideas and feelings without judgement. Your career at Benify will be a career where you thrive, learn new things and put you outside your comfort zone.
To exceed expectations is one of our core values. It is something we try to do every day. It does not matter if it is about launching a new benefit scheme, arranging an event or, helping a client to develop their portal. It is in our DNA to keep on exceeding expectations every day.
I work with solutions architecture and I love to bike. Especially downhill.
I work with solutions quality and I love to be on a boat by the Swedish west coast.
I work as receptionist in Gothenburg. When I get the chance I play handball and try to travel.
I am manger of customer reporting and I love to ski. Especially off pist.
I am a project manager and I enjoy life the most when surfing or dancing on a boat in the wind.
I work with client relations and I love everything that you can sail.
I work with solutions architecture and I love live music.
I work with graphical design and I love to cook hot food. Really hot food.
To show love is one of our core values. We show love to each other and to our clients. It is not a coincidence that 97 % of our clients have kept Benify as their partner. We want a job at Benify to be a job where you meet friends for life. We want the client relationships to be special. We believe that when in the HR-tech industry, you can never show too much love. We want work to be more than deals and numbers. We want everyone to build lasting relationships.
We rank high in all our employee surveys. The reason for this is that we only hire great people. (And that we have a Benify portal of course). Actually boring people are forbidden to work here. If you are our future colleague we promise you a warm office with lots of fun. We do things together at work, after work and on weekends. We are a great bunch doing great HR magic together.
To think ahead is one of our core values. You will hear it alot when working at Benify. We believe that everything gets more fun when we are proactive, work with a long term perspective and plan a few steps ahead. To think ahead is important when we develop our product, make plans with our clients, and especially when we plan your future with us at the company. People tend to stay here. We want to keep it that way.
We offer an exciting career at a rapid growing company. In 2009 we were 25 people. Five years later there was 250 of us, and we are still growing. Who knows where we will be in five years from now? Working at Benify will make you part of an international team. We truly believe that companies all over the world needs help to attract talent, retain their top people and make it great at work. That is why we exist and go to work every day.
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Statement of purpose
Benify values and takes pride in processing personal data with a high level of integrity and security. In this policy, Benify explains why and how we process personal data.
Key terms and definitions
There are some key legal terms that it is essential to know in order to understand this policy. Below is a description of these terms.
Personal data is information related to an identified or identifiable natural person or data subject. An identifiable person is someone who can be identified, either directly, for example through a personal identity number, or indirectly, through use of the data in conjunction with other information in the possession of the data controller. Certain special categories of personal data, including racial or ethnic origin, trade union membership, sexuality, physical or mental health conditions, and religious beliefs, are considered sensitive data. Such data require higher protection and safeguards.
Processing personal data includes any operation or set of operations performed on personal data, whether or not by automatic means. So, processing includes disclosure by transmission, structuring, amending, storing and many other activities performed on personal data.
Controller is the natural or legal person who determines the purposes and means of the processing of their personal data. The controller is entitled to engage other parties to process personal data on its behalf. Such party is called a processor. The processor is thus acting under the authority of the controller and is only allowed to process the controller’s personal data on instructions from the controller or if required by applicable law.
Why Benify processes personal data
Benify provides software as a service to our clients in order to assist them in improving and managing their employees’ compensation, thereby strengthening their employer brands. The services are provided through Benify’s digital benefit portal where employees of our clients log in as end-users to view and manage their compensation and benefits. Provision of these services thus require Benify to processes personal data of our clients identifying and relating to our clients’ employees as data subjects.
Consequently, each client is the controller of their respective personal data and Benify is engaged as a processor acting under the authority, and on the behalf, of our clients.
When end-users log on to the benefit portal for the first time, they are informed about the client’s role as controller, Benify’s role as a processor and the general purposes for which their personal data is being processed by Benify.
How Benify processes personal data
The benefit portal is tailored to each client’s service request. The processing activities carried out by Benify therefore differ between different clients, but generally includes (without being limited to) the following operations:
• Receiving personal data related to the end users of the portal from clients and end-users
• Integrating the personal data in the benefits portal to set up individual accounts and further personalize the experience of the portal
• Administrating orders and salary transactions related to orders made by the data subjects in the benefit portal, and transmitting the data back to the client
• Developing new tools, products of services for our clients
• Communicating with end-users and client administrators regarding use of the benefit portal
Benify only processes the clients’ personal data in order to provide them with our services for digital processing of compensation and benefits, and only pursuant to their instructions or as required by law. When authorized by clients to process personal data for continuous development, testing and troubleshooting in the benefit portal, Benify uses pseudonymized, anonymized or aggregated data to the extent possible.
Benify’s processing activities is governed by written Data Processing Agreements between Benify and each client. These agreements states that Benify is acting as a processor under the authority of the controller and shall comply with instructions from the client and relevant data protection authority. It also imposes certain obligations on Benify regarding how to process personal data in order to ensure privacy rights and secure routines.
Since Benify only processes our client’s personal data as a processor, the client as controller determines the purposes and means of the processing.
Individual consent to independent suppliers
The companies that offer their products and services in the portal are independent suppliers. They are not sub-contractors of Benify but have entered into cooperation agreements with Benify pursuant to which they offer their products and services in the benefit portal as a digital marketplace for the clients and end-users. The supplier is therefore the contractual counterparty in relation to orders made in the portal, not Benify.
In order to complete a purchase in the portal, the end-user must give its consent to the supplier (i) gaining access to relevant personal data of the end‑user and (ii) processing that personal data in order to fulfill its obligations to the end-user. The consent is given as a separate step in the ordering process. If the end user consents, Benify will send the order to the supplier and provide the supplier with relevant personal data relating to the end-user.
When an order is completed by the end-user, the supplier is the controller of the personal data it has received. The supplier is therefore responsible for determining the purpose and means of processing such data.
Any subcontractor engaged by Benify that will process personal data under the authority, and on behalf, of Benify must enter into a separate DPA with Benify. Pursuant to this agreement, the subcontractor agrees to comply with instructions from relevant data controller and applicable data protection legislation.
Benify is obliged to keep its clients informed about any subcontractor engaged to process the clients’ personal data and the clients are entitled to object to such subcontractor’s processing.
Data storage and transfer
Benify only stores and processes personal data within the European Economic Area (EEA). No personal data is transferred to any third country outside of the EEA.
Benify’s data centers are located in Sweden and Germany.
The security of personal data is important to Benify. We ensure that appropriate security measures are taken to protect personal data at all times and we follow generally accepted standards and frameworks to protect personal data. This means that personal data, for example, is protected against unauthorized access, changes or destruction.
In order to achieve a structured and strategic approach to information security, Benify has a fully implemented information security management system according to ISO/IEC 27001 which caters to both administrative and technical security controls. Benify is therefore ISO/IEC 27001:2013 certified. The certification process has been performed by an independent external certification body that has been accredited by an accreditation body.
For further information, see the Benify security page available on our public website.
Marketing & communication
Benify provides and communicates high street discounts for or our end-users via e-mail, also known as BenifyDeals. This type of communication is by Benify considered to be direct marketing which requires each end-users consent (opt-in). The consent for BenifyDeals will be collected at first log-in. If you do not leave your consent no BenifyDeals communication will take place. Each end-user always has the possibility to withdraw BenifyDeals consent (opt-out) in the Benify portal and directly in the received e-mail.
This policy will be continually monitored and will be subject to an annual review. Document owner is responsible for annual review. In case of recurring critical incidents there may be additional reviews.